Accounting Associate III (Reserved for City Employees Only)

Position Information Posting Title Accounting Associate III (Reserved for City Employees Only) Job Requisition Number AFD300512 Position Number 107333 Job Type Full-Time Division Name Fire Administration Services C Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
Any combination of related experience and/or education may be substituted.
Licenses and Certifications Required: None Notes to Applicants This position is part of the Accounts Payable unit of the Austin Fire Department and is primarily responsible for processing all payment transactions to vendors and approved reimbursements to staff within City payment deadlines.
This position provides complex and diverse accounting and financial duties including processing accounts payable documents for mileage and business expense reimbursements, vendor invoices, utilities and other expenses via City accounting software and City issued credit card.
Reconciliation of City issued credit card is due monthly within cycle deadlines.
This position must communicate effectively and timely with internal and external customers in a professional manner in person, email and virtually.
This position will be responsible for opening, organizing, scanning and processing invoices received via USPS, email and .
pdf documents.
This position requires acute attention to detail and follow through for reviewing and reconciling high volume and complicated transactions.
Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications.
Please include contact information from previous employers.
A detailed, complete employment application is required.
It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position.
Be sure to provide job title and employment dates for all jobs you wish to be considered.
A resume is required but will not substitute for a complete employment application.
Please do not use the phrase “see resume” or refer to other documents to complete your application.
Do not leave the “Duties and Responsibilities” sections blank.
Applications missing information and/or documents will be deemed incomplete applications and will not be considered.
Austin Fire Department may close the posting any time after seven days from the initial advertisement.
Once a position is closed, no additional applications will be accepted.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties.
Otherwise, you are responsible for getting to and from these locations.
Pay Range $25.
40 – $30.
10 Hours Monday-Friday 8:00 am to 4:30 p.
m.
Job Close Date 04/09/2024 Type of Posting Reserved for City Employees Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 4201 Ed Bluestein Austin TX 78721 Preferred Qualifications Preferred Experience: Experience in high volume and complex accounts payable transactions Experience with City of Austin AIMS/Advantage accounting software Intermediate proficiency with Microsoft Office Suite (Excel, Work and Outlook) Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following.
Other related duties may be assigned.
Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
Review and reconciles high volume and complicated transactions.
Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information.
Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
Prepares complex and non-routine financial analysis and trend analysis of data.
Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports.
Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
Investigates and reconciles accounting transactions, reconciles and resolves discrepancies.
Provides root cause analysis of process problems.
Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
Performs financial analysis of special projects and programs as requested.
Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
Assists in the development of guidelines, procedures and templates for financial review and reporting.
Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities – Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of Generally Accepted Accounting Principles (GAAP) Knowledge of financial reporting concepts and preferred business practices.
Knowledge of data and trend analysis Skill in analyzing and interpreting financial records.
Skill in processing large volumes of numerical data Skill in effective verbal and written communication.
Skill in operating a personal computer and related equipment.
Skill in performing basic mathematical calculations.
Skill in classifying fiscal data and compiling reports.
Skill in data analysis and financial analysis using spreadsheets.
Ability to make recommendations to solve complex problems.
Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
Ability to plan and organize tasks to complete projects.
Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment.
Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act.
If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.
In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.