Accounts Payable Specialist

Description: Job purpose The Accounts Payable Specialist/Purchasing Assistant performs a variety of accounting and purchasing tasks to assist the Controller and Materials Manager, including general ledger, accounting and internal auditing functions.
Duties and Responsibilities •Sets up new accounts in general ledger, reconciles selected general ledger accounts and writes journal entries for reclassification of expenses as needed •Tracks credit card numbers and processes monthly credit card reconciliations for Controller review •Performs routine bookkeeping and clerical accounting duties •Prepares all accounts receivable invoices for processing •Prepares monthly bank reconciliation and financial statements •Performs account reconciliations of all balance sheet accounts requested by Controller •Acts as back-up to Controller when unavailable or absent, and is the contact person for department inquiries concerning budget and actual expenses •Assists with budget and audit preparation as assigned •Files requisitions, invoices and purchase orders •Writes purchase orders and orders office supplies as needed •Receives/processes incoming purchase requisitions through email and vendor websites •Creates hard copy purchase orders referencing correct pricing, quantity and delivery methods •Reports damaged good and shortages to respective vendors •Issues refund checks to patients, insurance companies and vendors as needed •Assists in creating and maintaining an inventory for RRSC and APC •Provides purchasing problem-solving support as needed to RRSC and APC staff members •Works with vendors to identify billing discrepancies and find resolutions •Sorts and distributes office mail on a daily basis •Mails and files any outgoing checks •Maintains clean and orderly work area •Has regular and predictable attendance •Adheres to Advanced Pain Care’s Policies and procedures •Performs other duties as assigned Requirements: Qualifications Education: Associate or Bachelor’s degree in Accounting, or related field preferred Experience: Two or more years of accounting experience, or any satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the job.
Purchasing and/or inventory management experience desired.
Knowledge, Skills and Abilities: •Ability to work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication •Must display empathy and positive regard for others in written, verbal and non-verbal communications •Ability to maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility •Ability to work independently and self-manage •Compliance with all required standards of patient confidentiality and safety •Ability to perform accounting functions in accordance with generally accepted accountingprinciples and practices in compliance with guidelines established by outside agencies •Ability to perform accounting functions in accordance with generally accepted accounting principles and practices in compliance with guidelines established by outside agencies •Strong organizational skills, analytical ability and attention to detail Working conditions Environmental Conditions: Medical Office environment Physical Conditions: •Must be able to work as scheduled – typically from 8:00 – 5:00 M-F •Must be able to sit and/or stand for prolonged periods of time •Must be able to bend, stoop and stretch •Must be able to lift and move boxes and other items weighing up to 30 pounds.
•Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc.